
PRINTER SETUP PROCEDURES
AARP Foundation Tax-Aide October 2, 2014 Page 13 of 18
If the printer prints in duplex mode, switch the duplex mode off by selecting one of
the profiles described in the procedure under the “Test printer operation” section
Installing the Printer Driver – For Other Printers
The procedures in this section will work for most network printers. You will need the
printer installation file which is available from the manufacturer’s site. This procedure
assumes your network is fully functional and the printer has been reset according to the
manufacturer’s instructions.
1. Connect the printer to the network, router or switch, with a patch cable
2. Extract the downloaded printer installation file to a flash drive. Right-click the
downloaded file and click “7-Zip” then “Extract files...” Change the drive letter to the
flash drive and click “OK”
a. 7-Zip is a free utility program that is included on all AARP imaged computers. It
can be downloaded from: http://www.7-zip.org.
3. Install the printer on the computer
a. Go to “Devices and Printers”
b. Right-click and select “Add a printer”
c. Select “Add a local printer”
d. Check “Create a new port”
e. Select “Advanced TCP/IP port monitor”
f. Click “Next”
g. The “Add Advanced TCP/IP port wizard” will start
h. Click “Next”
i. Enter the following
i. Enter host name or IPv4 address: Enter the printer Host Name (preferred)
or IP address from the Configuration Page
ii. If the printer configuration page includes a Host Name and IP address, it is
better to use the Host Name. That way it is not required to set a static IP
address in the printer.
iii. If you are using a separate print server device attached to a non-networked
printer, you may want to use the IP address
iv. Port name: “TCP_IP Printer Port”
v. Check “Always print to this device, even if its IP address changes”
j. Click “Next”
k. Click “Finish”
l. If you get a message that the computer can’t communicate with the printer, repeat
the instructions at step ix, by entering an IPv4 address instead of Host Name.
m. Choose the Manufacturer and then the printer model
i. If the model is not listed, click, “Have disk”
ii. Click browse and find the printer .inf file in the flash drive extracted folder
iii. Highlight the .inf file and click “Open,” and then “OK” xiv. Highlight your
printer model and click “Next”
n. Select a printer name
o. Click “Next”
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